You would be working for an overseas client ZBS a cutting-edge acting studio located in the US.
The ideal candidate would be a strong people person who has a focused mindset to increase efficiency in the administrative process. Mainly the job is comprised of working directly with the Administrator as well as the COO by managing day-to-day administrative work (answering emails phone calls managing CRM etc.)
Complete bifurcated job description in terms of required collaborative assistance and spearheading workflows are listed below:
Assisting our office staff in the following aspects:
Act as the point of contact for the parents and students and internal/external clients
Answering phone calls and providing correspondence
Handle requests and queries appropriately
Manage and schedule meetings/appointments/privates
Maintenance of ZBS Calendar
Facility management
Spearheading the following aspects:
Maintaining the office filing system
Maintenance of ZBS database and CRM (Zoho)
Preparing and presenting weekly analytical reports on the overall business performance
Management of student rosters and paperwork
Processing of ongoing payments for student enrollment
Managing studio payroll and bill pay
General student and teacher correspondence
Keeping notes at director and teacher meetings
Required Qualifications
2+ Years Experience in Administration and Management
Highly personable and collaborative
Thrives in a fast-paced creative environment
Highly organized and detail-oriented
Proficient in Microsoft Office and Apple iWork (Pages Numbers)
Excellent written and verbal skills
Ability to maintain confidential information and professional discretion
Experience working with CRMs
Must have his/her own laptop with high and stable internet connection
Bonus Qualifications
Experience with website content management systems (WordPress).
Experience with Graphic Designing/Video Editing using Adobe Creative Cloud (Photoshop Illustrator Premiere InDesign).
Excellent communication skills.
Experience working with a diverse student population.
Experience working with Zoho.
Please submit a cover letter describing why you think you would be a good fit for this position and this company; as well as a list of references.
